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PM Sponsorship: The Facilitator (10 out of 11)

PM Sponsorship: The Facilitator (10 out of 11)

"If we use additional resources, then we can increase our productivity rates, and quality, to a point, but additional resources can be problematic."

Internal Facilitation such as the kind the project manager should perform, or External Facilitation such as the kind the project sponsor should perform, involves developing a relationship with a the project team a psychological contract in which the team gives you permission to help them because they consider you an expert and trustworthy facilitator. Building this relationship is critical because it is the foundation on which you use your facilitator's knowledge and skills; without the foundation, you lose the essential connection with the project team that makes your facilitation possible and powerful. To build this relationship, you need a clear understanding and agreement with the team about your role as facilitator and about how you will work with the team to help it accomplish its objectives. I have found that many of the facilitation problems my colleagues and I face stemmed from lack of agreement with the project team about how to work together.

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What is a Value Stream?

What is a Value Stream?

“If I focus on the project value streams, then it becomes easier to identify potential efficiencies, risks, and cost savings, but how I define what a Value Stream is?”

The term value stream was coined by James Womack, Daniel Jones, and Daniel Roos in the book that launched the Lean movement, The Machine that Changed the World (1990), and further popularized by James Womack and Daniel Jones in Lean Thinking (1996). A value stream is the sequence of activities an organization undertakes to deliver on a customer request.

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Changing the Way We Think: The Facilitator (9 out of 11)

Changing the Way We Think: The Facilitator (9 out of 11)

“If I improve team communication, then the organization will see project performance improvements, but I’m not a behavioral scientist, and don’t know how to improve the teams communication habits.”

Facilitation is difficult work because it is demanding cognitively and emotionally. It is especially difficult when you find yourself in situations you consider potentially embarrassing or psychologically threatening. Research shows that if you are like almost everyone else, in these situations you use a set of core values and think in a way that seeks to unilaterally control the conversation, win the discussion, and minimize expression of negative feelings.

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Integrated PM’s Information Flows

Integrated PM’s Information Flows

"If I use the concepts of Integrated PM, then I can improve project performance, but I will have to sell it to the rest of my team.”

Imagine a database filled with all the uncompleted tasks of your project. As these tasks are completed, they flow out of this database and into one filled with completed tasks. In system’s terms the two different databases are the stocks of the system, and the tasks flowing from the repository of ‘uncompleted tasks’ to the repository of ‘completed tasks’ is an information flow.

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Defining the Project Management Life Cycle Stages

Defining the Project Management Life Cycle Stages

"If I use standard project life cycle stages, then the organization will have a common language and reporting, but the typical PMI stages don’t align well with our projects."

IT project management is different from managing any other project you may have worked on in the past, yet it has many things in common. The point is that the project management life cycle is very different from project type to project type.

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